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Guidelines for Reporting

The following guidelines are provided to assist GFWC members and chairmen in completing the annual reporting process, which may be done online, by postal mail, or by fax.

General Guidelines (for all members)

  1. Activities listed in GFWC programs/projects should be reported in the appropriate program/project area.
  2. Activities not listed in GFWC program materials should be reported in the program / project area which most closely relates to the activity.
  3. If you are completing your report via postal mail or by fax, use the GFWC Reporting Guidelines Form (provided in the 2008-2010 GFWC Club Manual and available here via PDF download). 
  4. Annual reporting period is January 1 through December 31.
  5. No cross reporting permitted.
  6. If you are completing your report via postal mail or by fax, narratives must be typewritten.
  7. Narrative descriptions should support statistical information provided on the Report Form and succinctly describe the program/project.

General Guidelines for GFWC AWARDS

  1. Award categories for each two-year administration are determined by the GFWC Executive Committee. 
  2. Award categories are printed in GFWC Clubwoman magazine at least once per administration.
  3. The Executive Committee shall have the authority to realign the award categories mid-administration in the event of extensive membership changes.

Guidelines for Reporting by Position/Level
Guidelines for specific individuals are available on the next page, and also on page 1 of the GFWC Reporting Guidelines Form (provided in the 2008-2010 GFWC Club Manual and available here via PDF download).

Specific Guidelines for CLUBS

  1. Report hours spent by each member in approved club programs/ projects ONLY. (Participation in and travel time to/from regular club meetings should not be included.
  2. Narratives are optional but greatly increase chances of recognition.
  3. Narratives may not exceed two pages, single spaced. 
  4. Adhere to state reporting deadlines.
  5. If reporting online, you will have the option to print your online report. Please remember to submit the same report to the appropriate state program/project chairman. If reporting by postal mail or fax, submit one copy of completed GFWC Report Form (provided in the 2008-2010 GFWC Club Manual and available here via PDF download) (plus narratives if applicable) to appropriate state program/project chairman AND one copy to GFWC,Dept. P, 1734 N ST NW,Washington, DC 20036.

Specific Guidelines for STATE CHAIRMEN

  1. Narratives must be submitted with completed GFWC Report Form.
  2. Narratives may not exceed three pages, single spaced.
  3. If reporting online, you will have the option to print your online report. Please remember to submit the same report to the appropriate GFWC program/project chairman. If reporting by postal mail or fax, submit one copy of completed GFWC Report Form (plus narrative) to the appropriate GFWC Chairman (see Administrative Directory for Chairmenís mailing addresses), postmarked no later than March 15 (annually) AND one copy to GFWC,Dept. P, 1734 N ST NW, Washington, DC 20036.

Specific Guidelines for STATE JUNIOR CHAIRMEN

  1. Narratives must be submitted with completed GFWC Report Form.
  2. Narratives may not exceed three pages, single spaced. 
  3. If reporting online, you will have the option to print your online report. Please remember to submit the same report to the appropriate state chairman. If reporting by postal mail or fax, submit one copy of completed GFWC Report Form (plus narrative) to the appropriate state chairman by the deadline established by your state federation, AND one copy to GFWC,Dept. P, 1734 N ST NW, Washington, DC 20036, postmarked no later than March 15 (annually).

Specific Guidelines for GFWC CHAIRMEN

  1. Narratives must be submitted with completed GFWC Report Form.
  2. Narratives may not exceed three pages, single spaced.
  3. If reporting online, you will have the option to print your online report. Please remember to submit the same report to the appropriate the GFWC Second Vice-President. If reporting by postal mail or fax, submit one copy of completed GFWC Report Form (plus narrative) to the the GFWC Second Vice-President, AND two copies to GFWC,Dept. P, 1734 N ST NW, Washington, DC 20036, postmarked no later than April 1 (annually).

Specific Guidelines for GFWC EXECUTIVE COMMITTEE, STATE PRESIDENTS, STATE DIRECTORS OF JUNIOR CLUBS, REGION PRESIDENTS

  1. Narratives must be submitted with completed GFWC Report Form.
  2. Narratives may not exceed three pages, single spaced. 
  3. If reporting by postal mail or fax, submit two copies of completed GFWC Report Form (plus narrative) to GFWC, Dept. P, 1734 N ST NW, Washington, DC 20036, postmarked no later than April 1 (annually).
  4. GFWC Chairmen shall send a list of award winners to the GFWC Program Department, by April 12 (annually, if applicable).

 

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